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CONFIDENTIAL Approved For R ease 2003/08/271 gA, y-RPPX?794718A`9fb500060052-5 CENTRAL INTELLIGENCE AGENCY Washington, D. Co 25X1A NOTICE Date: NO. SUBJECT: The Principles Governing the Exercise and Delegation of Authority REFERENCE: CIA Regulation No. 1. Introduction (a) Sound administration of an organization requires the dele- gation of authority to appropriate officials and the exercise of the authori- ties so delegated. Certain authorities require both formal authorization and formal evidencing of the exercise thereof. Such formalization is par- ticularly important when the concurrent or coordinated action of officials of different Agency components is required. In dele- gating and exercising such authorities certain minimum formalities must be observed for the following reasons: (1) Formal evidence is not only a legal requirement in some cases but is generally a good business practice. (2) The size and complexity of the organization is such that a single activity may require the properly coordinated exer- cise of several authorities. Proper evidencing of the exercise of these authorities is required to reveal the presence or lack of proper coordination. (3) Actions taken will in'many cases continue beyond the tenure of individuals in their authorizing capacities. Agency records must therefore reveal by what authority and when specific authorities were exercised. (b) Accordingly, the principles set forth herein and in CIA Regulation No. are intended to attain and preserve legality, per- petuity and assurance that all actions are pursuant to proper authorization. 2. Source of Authorities (a) The normal sources of authorities are as follows: (1) Authorities granted by statute. (2) Authorities granted by Agency regulation. (3) Authorities redelegated by officials having redele- gable authorities. Approved For Release 200c/OB I1h4- A'8-04718A000500060052-5 Security Information Approved For ease 2003/08,tqplf5718AW0500060052-5 :Security Information 3. Types of Delegations (a) There are three general types of delegations of authority: (1) Authorities vested in a position to be exercised by any incumbent and which remain with the position without regard to the tenure of the incumbent. (2) Authorities delegated to an individual to be exer- cised by him so long as he is holding a particular position, Authorities of this kind cease to exist when the individual to whom they are delegated leaves the position held at the time of the delegation. (3) Authorities delegated to an individual by name without regard to or mention of his position. Authorities of this kind may be exercised by the individual without regard to his posi- tion or tenure in office until they are formally rescinded. It. Limitations on Delegation (a) Authorities granted by statute may only be delegated in accordance with the terms of the statute,, (b) Authorities granted by regulation may only be delegated by the authority in whom resides the power to make regulations in the first instance. 5* Principles of Delegation (a) Delegations of authority for the normal fulfillment of func- tional responsibilities should always be vested in an organizational posi 25X1 A tion. establishes most normal functional authorities. Such authorities will normally be redelegable by the Chief of the func- tional unit, b) The general functional authorities established in CIA Regu- 25X1A are limited to the extent that delegations of specific authorities in the same area are established in other regulations. For example, the general authorities of the Chief of Procurement are limited to the extent that the Chief Medical Officer is authorized to procure medical supplies. (c) Authorities requiring the specialized knowledge or judgment of an individual should be delegated by specific written directive as in 3.(a)(2) and (3) above and are not redelegable unless so specified. (d) Delegations not set forth in Agency Regulation shall be formalized in writing, be signed by the official having authority to dele- gate or redelegate and shall be distributed to all units orindividuals who will be expected to act thereon. CONFIDENTIAL Approved For Release 2003/0$92740h~ X78-04718A000500060052-5 . , . . ? - 4- 0 Approved For hlrIease 2003/08/27. ? CIA-Rl P7a 04 18AW0500060052-5 ? .wi y Iniormalion L)a name may never be exercised by the Deputy either in his capacity as Deputy or while he is "Acting Chief" unless specific formal authorization is granted by the proper authorizing official. FOR THE DIRECTOR OF CENTRAL INTELLIGENCE: WALTER REID WOLF Deputy Director (Administration) Approved For Release 2003/08/27 CIA-RE P78-Q4,718A000500060052-5

SIZJIfl I The Principles Governing the Szercise and Delegation of Authority 1. I appreciate your difficulty in, as you think, butchering your excellent paper on authorities. However, I also appreciate Colonel White's feelings that recognizing the position and background of the Director, it mould be difficult if not impossible to get his signature on an Agency regulation which was essentially nothing more than an order. 2. I in going to try to give you some ideas on how this paper might be written in order to get the Director's signature, and I feel very definitely that his signature rather than the Deputy Director (Administration) for him is necessary to give full force and effect to those things which we wish to say. 3. For instance, paragraphs A and B could be eliminated from the regulation but be made part of an accompanying exp1s' tort' notice; subparsgrapbs (1) and (2) of paragraph C like ise. However, subparagraph (3) of C might well be part of the regulation, but the verb "may" should be changed to "shall," In fact, the sentence probably should read "Delegated authorities shall be redelegated only when specific author- ization for redelegation is granted." Subparagraph (k) of c could go in the notice. Principles of Delegation could go in the notice. Paragraph E should) with some i slight the revision (for instance, substitute shall for 'aphs F, G and H should go in the regulation, with perhaps the explanatory subparagraphs again going in the notice. 4. I suggest you make an attempt at such further revision, recognizing that my comments in the second paragraph of my memorandum dated 23 June 1952 still obtain. Att - Proposed regulation and related documents Approved For Release 200 CIA ,= 0120225L L A~br A ci ono ADD/A subject MISSING PAGE

SIZJIfl I The Principles Governing the Szercise and Delegation of Authority 1. I appreciate your difficulty in, as you think, butchering your excellent paper on authorities. However, I also appreciate Colonel White's feelings that recognizing the position and background of the Director, it mould be difficult if not impossible to get his signature on an Agency regulation which was essentially nothing more than an order. 2. I in going to try to give you some ideas on how this paper might be written in order to get the Director's signature, and I feel very definitely that his signature rather than the Deputy Director (Administration) for him is necessary to give full force and effect to those things which we wish to say. 3. For instance, paragraphs A and B could be eliminated from the regulation but be made part of an accompanying exp1s' tort' notice; subparsgrapbs (1) and (2) of paragraph C like ise. However, subparagraph (3) of C might well be part of the regulation, but the verb "may" should be changed to "shall," In fact, the sentence probably should read "Delegated authorities shall be redelegated only when specific author- ization for redelegation is granted." Subparagraph (k) of c could go in the notice. Principles of Delegation could go in the notice. Paragraph E should) with some i slight the revision (for instance, substitute shall for 'aphs F, G and H should go in the regulation, with perhaps the explanatory subparagraphs again going in the notice. 4. I suggest you make an attempt at such further revision, recognizing that my comments in the second paragraph of my memorandum dated 23 June 1952 still obtain. Att - Proposed regulation and related documents Approved For Release 200 CIA ,= 0120225L L A~br A ci ono ADD/A subject MISSING PAGE

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Document number CIA-RDP78-04718A000500060052-5 declassified and released through the CIA's CREST database. Previously available only on four computers located outside of Washington D.C., the Agency was successfully pressured into putting the files online as a result of a MuckRock lawsuit and the efforts of Emma Best. The metadata was collected by Data.World, and the files are now being archived and made text searchable by the Internet Archive.

Document number CIA-RDP78-04718A000100120205-2 declassified and released through the CIA's CREST database. Previously available only on four computers located outside of Washington D.C., the Agency was successfully pressured into putting the files online as a result of a MuckRock lawsuit and the efforts of Emma Best. The metadata was collected by Data.World, and the files are now being archived and made text searchable by the Internet Archive.